Record Preservation for Construction Professionals

Preserve what was known — when it mattered.

Time-locked project records for disputes, audits, and investigations that surface long after work is done. Capture intentional, append-only records so teams can reconstruct a clean timeline without relying on scattered emails.

Designed for reconstruction, not collaboration.

See How Records Are Preserved For Consultants

No calls. No demos required. Self-serve only.

The Reality of Construction Disputes

Everyone agrees documentation matters. Most teams still document in a way that fails later.

"Emails are scattered across 15 threads"

→ Hard to prove what was sent when

"Photos exist but lost context"

→ Can't tie them to a specific day

"Logs were updated after the fact"

→ Easily challenged in disputes

Why modern tools fall short later

Workflow platforms are built for speed, coordination, and ongoing edits. That makes them powerful during a project — and fragile months or years later.

When disputes, audits, or investigations arise, the question is rarely:

"What does the file look like now?"

It's:

"What was known at that time?"

Editable systems preserve the latest state. They rarely preserve intent, context, or decision paths.

BuildStamp exists to preserve that missing layer.

How BuildStamp Works

Formal record preservation built for timeline reconstruction.

Intentional Record Entry

Formal records only — no chat, no casual messages. Every entry is deliberate.

Append-Only History

Edits require a new entry with a new timestamp. The past stays intact.

Record Types That Match Reality

Daily Logs · Inspection Notes · Field Observations · Photo Evidence · RFI References

Context at the Moment

Capture what was seen, questioned, or clarified — before memory fades.

Timeline-Ready Exports

Chronological exports with timestamps and hashes for reconstruction.

Integrity Metadata

Each record includes SHA-256 hash and UTC timestamp for verification.

Clear Boundaries

Clarity on what BuildStamp does — and doesn't do — protects everyone.

What BuildStamp IS

  • Internal record preservation tool
  • Timestamped, locked documentation
  • Timeline reconstruction support
  • Append-only history
  • Export-ready project records

What BuildStamp IS NOT

  • A replacement for PM tools
  • A compliance certification system
  • A long-term records custodian
  • A submission confirmation system
  • Legal advice or court certification

🔒 Important: BuildStamp is a preservation utility, not a vault. Export functionality is provided so teams can maintain independent backups. Teams are responsible for exporting records for long-term retention requirements.

Who BuildStamp Is For

Professionals who expect their records to be reviewed later.

🏗️

Construction Managers

Daily logs that won't be challenged

📋

Claims Consultants

Timeline evidence for disputes

📐

Civil Engineers

Inspection notes that hold up

🔍

Forensic Investigators

Reconstruction without discovery chaos

Who BuildStamp Is NOT For

  • ✗ General contractors seeking workflow tools
  • ✗ Teams wanting chat or collaboration
  • ✗ Casual note-taking or productivity tracking
  • ✗ Anyone expecting compliance certification

Pricing

BuildStamp is designed for professionals involved in disputes, audits, and investigations — not for daily workflow or field operations.

Dispute Evidence Package
One-time access for a single dispute, claim, or investigation.
$499
one-time · per dispute
  • 30-day access for one project
  • Unlimited records for that dispute
  • Append-only, time-locked entries
  • Clean, chronological export
  • Integrity metadata (hashes + timestamps)

Export required before access expires.

Create Dispute Evidence Package
Consultant Portfolio
Ongoing access for consultants managing multiple projects or recurring disputes.
$399/mo
billed monthly · cancel anytime
  • Unlimited projects
  • Unlimited records
  • Portfolio-wide access
  • Priority exports
  • Intended long-term availability

Retention while subscription is active.

Preserve Project Timelines

Retention periods represent maximum intended availability while the service is active.

Users are responsible for exporting and maintaining independent copies for long-term needs.

The math: One disputed change order can cost $50K+ in legal fees. BuildStamp costs less than two billable hours.

Frequently Asked Questions

How long are records kept?
Records are retained while your subscription is active (for Consultant Portfolio) or for 30 days from purchase date (for Dispute Packages). Retention periods represent maximum intended availability, not guaranteed duration. Users must export and maintain independent copies for long-term requirements.
When does the 30-day access period start for Dispute Packages?
The 30-day access period begins immediately upon purchase. You must export all records before this period expires. Records may be permanently deleted after the access period ends.
Do you guarantee records for 7 years?
No. BuildStamp does not guarantee retention for any specific duration. Retention represents intended availability while the service is operational. Users are solely responsible for exporting and archiving records for long-term needs.
Is this a replacement for Procore / ACC / Bluebeam?
No. Those tools manage workflow. BuildStamp preserves the truth-at-the-time for later reconstruction. They serve different purposes and work alongside each other.
Can records be edited?
Records are append-only. Once created, entries cannot be silently edited. Corrections are added as new entries with new timestamps, preserving the original record.
Will this hold up in court?
BuildStamp preserves user-submitted records by assigning timestamps and integrity metadata. It does not determine legal sufficiency or outcomes. Consult your legal advisors regarding use of records.
Can I rely on BuildStamp as my only records system?
No. BuildStamp should not be relied upon as the exclusive custodian or sole basis for legal, compliance, contractual, or evidentiary decisions. Always maintain independent backups.
What if BuildStamp shuts down?
Users will receive at least 60 days advance notice and full export access during the notice period. Records may be permanently deleted after shutdown. BuildStamp does not guarantee availability beyond the operational life of the service.
What if there's a technical glitch or data loss?
The service is provided on an "as-is" and "as-available" basis. BuildStamp does not guarantee uninterrupted operation, error-free performance, or prevention of data loss. Users are responsible for maintaining independent backups.
Is this compliant with [law / standard / regulation]?
BuildStamp does not provide legal or compliance advice. It preserves records only. Compliance requirements vary by jurisdiction and should be reviewed with appropriate professionals.
What's your refund policy?
Refunds are discretionary, provided as a gesture of goodwill for documented service issues only. For subscriptions: maximum $100 per billing period. For one-time purchases ($499 Dispute Package): maximum $100. In extreme cases involving gross negligence: absolute maximum $200. Cancel subscriptions at least 24 hours before your billing date to avoid the next charge.
When is my billing date?
For subscriptions, billing occurs on the same day each month as your initial signup. Cancel at least 24 hours before this date to avoid charges for the next period.
Can you review or verify my records?
No. BuildStamp does not review, interpret, verify, or validate user-submitted records. Users are solely responsible for the content they submit.
What if I upload the same file multiple times?
Duplicate files (same SHA-256 hash) are detected and return the existing record. This prevents abuse and unnecessary storage while confirming your file was already preserved.
Are there file size or upload limits?
Yes. Maximum file size is 25MB per file. Rate limits apply: maximum 5 uploads per minute and 20 uploads per hour. Storage limits: Dispute Package (5GB), Consultant Portfolio (50GB). These limits protect service quality for all users.
What is your Fair Use Policy?
BuildStamp is designed for professional documentation, not bulk archival storage. Excessive usage that impacts service quality may be throttled. Automated bulk uploads are prohibited. Users engaging in abuse may have their accounts suspended without refund.

Informed by real-world experience from construction managers, civil engineers, and investigation teams involved in claims and disputes.

Ready to preserve what matters?

Self-serve access. No calls, no demos, no pressure.

View Pricing Options